BOOKINGS & PURCHASES

Every booking, perfectly managed

A unified booking engine that handles all types of reservable resources — from hot desks and meeting rooms to private offices and event spaces. Real-time availability, instant confirmation.

Coves booking resource selection — choose hot desk, meeting room, or private office
5+
Resource types
0
Double-bookings
100%
Real-time availability
24/7
Self-service access

Why teams love our booking engine

Spend less time managing conflicts, more time growing your space.

Flexible resource types

Support for hot desks, dedicated desks, meeting rooms, private offices, and fully custom resource categories.

Time-based booking

Hourly, half-day, and full-day booking options with configurable time slots to match your space's schedule.

Add-on purchases

Members can bundle services with their bookings — printing credits, coffee packages, parking, AV equipment.

Easy modifications

Modify, cancel, and reschedule bookings with configurable policy enforcement. Members get instant confirmation.

Calendar view

A real-time view of every booking

Browse the calendar to see exactly what's booked, when, and for whom. Filter by date range, spot availability at a glance, and drill into any booking for the full details — all without leaving the page.

Upcoming and cancelled bookings at a glance
Two-week rolling view for quick scheduling
Tap any date to see day-level booking detail
Coves booking calendar showing scheduled and cancelled bookings by date
Coves booking form showing member selection, pricing, date, and time slot options
Booking flow

Book any resource in a few clicks

Pick the member, set the pricing rate, choose a start date, and select a time slot — all in one clean flow. No training required, no back-and-forth. Staff can create bookings on behalf of members in under a minute.

Flexible pricing: hourly, half-day, or full-day rates
Member-rate pricing or custom overrides
Time slot selector shows only available windows
Transactions

Every payment, always accounted for

Each booking comes with a full financial trail — total due, outstanding balance, and payment method. No spreadsheets, no chasing. Everything you need is one click away from the booking record.

Overview, Items & Pricing, Transactions, and Invoice tabs
Instant payment status — paid or outstanding
Supports debit card, cash, and custom payment methods
Coves transaction view showing total due, balance, and payment status
HOW IT WORKS
01

Select resource & date

Staff or members select the resource type and view real-time availability. No conflicts, no guesswork.

02

Choose member & time slot

Pick the member, desired date, time slot, and quantity. Add any services or purchases to the booking.

03

Booking confirmed instantly

The system validates availability and confirms. The member gets a notification and inventory updates immediately.